International, Application Process
From first conversation to Letter of Acceptance.
The documents, interview, fees, and timing that take your family from the first form to a final Letter of Acceptance.
The Process
One person guides you through it.
One named member of our admissions team stays with you through all five stages, from the first form to the Letter of Acceptance and beyond. We schedule interviews around your time zone and answer study-permit questions within one business day.
We accept applications year-round, but study-permit processing times mean most families work backwards from their entry term, submitting documents a few months ahead. The forms each stage needs are listed in Requirements.
Recommended document deadlines
- September entry
- Mid-June
- February entry
- Mid-December
- Summer School entry
- Mid-April
Apply online
A few minutes; we reply in 1 business dayStart with the short Apply Now form. A member of the international admissions team will respond personally with a tuition estimate, a download link to the application package (online form and PDF), and a copy of our refund policy. Bring any first questions about programs, scheduling, or your child’s academic history; we’ll work through them before you submit.Submit required documents
1–2 weeks to gatherSend us the completed application form along with the supporting documents: a copy of the student’s passport or birth certificate, certified translated school report cards from the last two years (plus any current term), a letter of recommendation, the signed Student and Parent Agreement, and proof of homestay arrangements once they’re in place.Review and interview
3–7 business days to reviewWe review your application and documents. The non-refundable application fee is billed later in the process (wire transfers add C$40). We notify families once documents are complete; selected applicants are then contacted to schedule a phone or video interview with the principal.Acceptance package
About 3 weeks to final LOAAfter the interview, families who proceed receive a conditional Letter of Acceptance. Tuition and medical insurance are paid within three weeks; once funds are confirmed, a final Letter of Acceptance is issued. Use the final LOA to apply for a Canadian study permit through the nearest Canadian Embassy or Consulate. Processing times vary from two weeks to four months by country.Confirmation and invoicing
Funds due 30 days before classesOnce the study permit is approved, the family confirms arrival information and finalises the homestay. Tuition and fees are due in full 30 days before the first day of attendance. On arrival, the student visits campus (accompanied by their custodian) for the academic assessment and orientation, and delivers a copy of the study permit to admissions.
From a Current Student
What your child arrives to.
Once the paperwork is done, your child joins a small school where teachers have time for every student. Many of our students tell us they look forward to coming in each morning.
This school gives me everything I need to do well academically, and I will be one of the only students that look forward to coming to school each day.
Gurnoor Jaggi — Grade 10
Fees and Refund Policy
Fees for international students.
We send the tuition and fees for an international student with our first reply to your Apply Now form: tuition for the year or semester, the incidental fee, and the application fee, which is billed later in the process. If you’d like them before you apply, ask for tuition details.
If a study permit is denied by Immigration, Refugees and Citizenship Canada (IRCC), families may request a refund of tuition paid, less a C$550 administration fee (subject to the Principal’s approval). The original IRCC refusal letter and the original Vaughan College Letter of Acceptance are required to process the refund.
Payment options, including PayMyTuition are documented separately.
Begin the Conversation
We’d love to hear from you.
Start with the short Apply Now form. We’ll reply within one business day with a tuition estimate, the application package, and a recommended timeline for your entry term.