Privacy Policy.

Vaughan College is committed to protecting the personal information of applicants, current and former students, parents, guardians, alumni, donors, employees, and visitors to this website. This policy explains what we collect, how we use it, who we share it with, and the choices you have about it.

We follow the Personal Information Protection and Electronic Documents Act (PIPEDA), the federal law that governs how private organisations in Canada handle personal information. Where Ontario-specific rules apply to particular records, such as the Ontario Student Record (OSR) requirements under the Education Act, we follow those as well.

Effective date: June 1, 2026.

The information Vaughan College collects depends on the relationship you have with the school.

From prospective and applying students and their families, we collect contact information, academic history, transcripts, identification documents, immigration status (for international applicants), and information about learning needs or accommodations the family wishes us to know about.

From enrolled students and their parents or guardians, we collect everything above, plus daily attendance, academic results, behavioural and disciplinary records, photographs and video taken on campus, medical information needed for safety, and emergency contact details.

From alumni and donors, we collect contact information and a record of philanthropic interactions, kept to support continuing communication and stewardship.

From employees and applicants for employment, we collect the information needed to assess suitability for the role and to administer employment.

From visitors to this website, we collect technical information through standard server logs and, where you submit a form, the information you choose to provide. See Cookies and web analytics below.

We collect and use personal information for the purposes that make the school work:

• Administering admissions, including assessment of applications, conditional and final offers, and the issuance of Letters of Acceptance.
• Delivering the educational programme, including curriculum planning, attendance, assessment, transcript preparation, and report cards.
• Communicating with students, parents, and alumni about school events, schedules, fundraising, and the day-to-day operation of the school.
• Reporting to the Ontario Ministry of Education and other authorities as required by law, including Ontario Student Record maintenance, OSSD credit reporting, and OnSIS reporting.
• Coordinating university and college applications through OUAC, OCAS, and direct submission to international institutions on the student's behalf.
• Administering tuition, financial assistance, and, where a family requests it, refund processing.
• Responding to inquiries and requests submitted through this website.

We do not use personal information for purposes unrelated to running the school, and we do not sell personal information to anyone.

We share personal information only with parties who need it to fulfill one of the purposes above. The principal categories are:

• The Ontario Ministry of Education, including OnSIS reporting and any inspection or audit conducted by the Ministry. Vaughan College operates under BSID# 666098.
• Post-secondary admissions services, including the Ontario Universities' Application Centre (OUAC) and the Ontario College Application Service (OCAS), where we transmit Grade 11 and Grade 12 marks on the student's behalf.
• Universities and colleges that students apply to directly, including international institutions, where the family has authorised the transmission of academic records.
• Payment processors, including PayMyTuition, where families choose those channels to pay tuition or fees.
• Custodianship agencies for international students under the age of majority, where the family or its appointed agent has retained one.
• Service providers that the school engages to operate, including our student information system vendor, email host, and (occasionally) external accreditation or audit firms. Service providers are bound by contract to handle personal information only for the purposes we instruct.
• Law enforcement or other authorities, where we are legally required to disclose or where there is an urgent safety concern.

We do not provide personal information to advertisers or to companies that aggregate or resell it. We do not participate in cross-organisational behavioural advertising.

For students under eighteen, the school relies on parental or guardian consent for the collection and use of personal information beyond what is strictly necessary to deliver the educational programme. Where an international student does not have a parent or guardian in Canada, we work through the custodian named in the student's custodianship arrangement.

Photographs and video taken in the classroom or during school events may be used in school newsletters, on this website, and in recruitment materials. Families may withhold consent for marketing use of their child's image; doing so does not affect enrollment or how the student is taught.

This website uses a small number of cookies that are strictly necessary to make the site work, for example to remember that you have dismissed an announcement banner. We also use Google Analytics to understand how the site is used in aggregate, so we can improve it. We do not use this information to identify individual visitors or to advertise to you across other websites.

You can disable cookies in your browser. Some features of the site may not work without them.

We keep personal information only for as long as we need it for the purposes described above, plus any retention period required by law.

The Ontario Student Record — the official academic record kept on every enrolled student — is retained according to Ministry of Education guidelines, which require academic transcripts to be preserved indefinitely so that we can issue official copies decades after graduation. Other records, such as application materials for students who did not enroll, are retained for a shorter period and then securely destroyed.

Vaughan College uses reasonable physical, technical, and administrative safeguards to protect personal information against loss, unauthorised access, and misuse. These include access controls on our student information system, restricted access to physical files, employee training on confidentiality, and routine review of how information is stored and shared.

No system can guarantee absolute security. If a breach were to occur that posed a real risk of significant harm, we would notify affected individuals and the appropriate authorities, as required by PIPEDA.

You have the right to know what personal information we hold about you, or about your child, and to request a copy of it. You may also ask us to correct information that is inaccurate or incomplete.

You also have the right to withdraw your consent to specific uses of personal information, where the use is not legally required. For example, you may ask that we no longer contact you for fundraising; doing so will not affect your child's enrollment or academic record.

To make any of these requests, contact the school's Privacy Officer using the details below. We respond to access requests within thirty days, and where we cannot fulfill a request, we explain why in writing.

Questions about this policy, or a request to access or correct your information, should be directed to the Vaughan College Privacy Officer:

If you are not satisfied with our response, you may escalate your complaint to the Office of the Privacy Commissioner of Canada, which oversees PIPEDA compliance: